Coir Export Supply: Sample and Document Checklist

Define the evidence you need

List the product specification, laboratory results, process records and destination documents you want to review. Identify the sample or shipment to which each document relates and check its date, issuer and scope.

Check certificates independently from promotional material

A logo, catalogue claim or previous shipment is not evidence that every current grade holds the same certification. Ask for the current document and its applicable product scope before making a purchasing decision.

Agree how samples become an order specification

Record material identity, treatment, grading, moisture basis, dimensions and packing. Agree the sampling and acceptance criteria and obtain a written quotation for the selected configuration. Confirm which documents are available before ordering.

Prepare the information for your quotation

• Material and format, nominal dimensions or volume and the required tolerance.
• EC and pH target with the test method; washing or buffering requirement.
• Quantity and unit, labels, packing and handling preferences.
• Destination port, requested shipment window, samples and documents to review.

MOQ, production availability, loading quantity, payment terms and shipment documents are confirmed for the selected order in the written quotation.